This manual gives an overview of what is involved in organising a successful IBC, and sets out the key financial requirements. It is not an exhaustive nor prescriptive manual; detailed development of IBC is a collaborative process involving a range of groups from the society. Detailed arrangements will inevitably vary from conference to conference.
Consult the Conference Annexes for detailed descriptions of specific areas of conference organization and timelines.
Annex A (PDF) - a basic timeline for the IBC
Annex B (docx) - typical programme outline
Annex C (xlsx) - outline budget spreadsheet
Annex D (docx) - relevant financial policies
Annex E (docx) - details the awards and prizes typically presented at the IBC.
Annex F (PDF) - past conference venues and registration numbers
In 2017, the Executive Committee of the IBS, in consultation with various IBS Standing Committees and with the approval of the Executive Board, signed a multi-year contract with MCI, a conference management company, to help with the organization of IBC conferences. A multi-year agreement provides valuable continuity and corporate memory in terms of what needs to be done for each conference and potentially provides access to economies of scale. While our Core contract is with an office located in a geographic area that offers the possibility of regular communication with the IBO during normal Washington D.C. business hours (in this case, MCI Canada), the concept is that a local office will engage with our Local Organizing Committee members to help plan the local aspects of the conference. Contracts with conference management and conference venue are to be signed
by the President or Executive Director of the IBS.