Statement on Proper Conduct
The International Biometric Society (IBS) highly values professional and appropriate behavior at all times. This involves scientific and ethical integrity, as well as respectful conduct towards others regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearances, race, religion (or lack thereof) or beliefs. Members of the IBS, as well as everyone employed on behalf of IBS or attending events organized by IBS, are expected to endorse this position and they agree to be considerate in speech and actions, to respect others, and to refrain from demeaning, discriminatory, or harassing behavior and speech, at all times.
Policy on the Use of AI during Meetings
The Society will use its own paid AI service to temporarily record in-person and virtual meetings and/or sessions. Not all meetings or sessions will be recorded. Recordings that are not considered important for the archive or for future distribution will be deleted no later than 90 days following each event. However, IBS tradition is to record and save certain events that are considered of long-term value or interest to the Society’s members for a longer period. In some cases, recordings of these meetings or sessions will be shared online through the IBS website or through other official channels. Occasionally, some content will be shared with a larger audience and/or offered in exchange for a fee (subscription or pay per view). Note that attendees at IBS events, whether virtual or in-person, are subject to the terms and conditions noted in our official policy on “Filming and Photography”.
The same AI service will be used to capture meeting summaries for the archive and confirm action items during events. Summaries will be saved rather than word-for-word transcripts, as the Society’s intent is to capture only content that requires further action or confirms official decisions. Note that other AI-based recording and notetaking services will not be allowed to enter IBS meetings. Any services attempting to enter an event, which are not managed by IBS, will be promptly removed. We ask attendees for their help in deactivating any AI services that they typically use before entering IBS events. Any questions or concerns regarding this policy may be directed to the International Business Office of the Society.
Data Protection and Privacy Policy
Your privacy is important. Our privacy policy describes how your personal information is collected, stored, maintained, and shared by the International Biometric Society, and documents your rights regarding control of your personal information.
Read Privacy Policy